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Main System Description
Prix Bakery POS is a complete bakery production and retail management system built for bakeries, patisseries, and confectioneries running both walk-in retail and wholesale supply. It manages the full workflow from ingredient procurement and recipe-driven production through to point-of-sale, custom cake orders, and financial reporting in one platform. At its core is a bill-of-materials production engine: standard recipes link finished bakery items to raw ingredient quantities, so every production batch automatically consumes stock and every sale reflects real production cost. It supports desktop and mobile POS tills, a dedicated kitchen order display, multi-branch operations with inter-shop stock transfers, and a full double-entry accounting and payroll suite. The system also includes SMS and WhatsApp customer notifications and a self-service customer portal for online invoice viewing and payment.
Solution Modules / Specifications
Desktop and mobile point-of-sale tills Cashier and supervisor order management Split and multiple payment methods M-Pesa STK push integration Receipt printing for fast counter sales
Dedicated kitchen order ticket (KOT) queue Kitchen print station Live kitchen display screen Dine-in table management for café and counter seating
Bakery menu categories and items Items linked directly to recipes for automatic stock deduction on sale
Production batches and ingredient requisition Production history and batch close-out Inter-shop production transfers Scheduled auto-writeoff of expired production stock
Standard recipe / bill-of-materials setup Links finished items to raw ingredient quantities Real-time stock consumption per batch produced
Item and store management Stock movements, transfers and requisitions Opening stock, stock takes, valuation and balances Reorder-level alerts Batch and expiry tracking Wastage/loss recording with byproduct crediting
Purchase orders with approval workflow Single and multi-supplier goods received notes Supplier payments and balances
Occasion and pickup date scheduling Order specification notes Status pipeline: pending, confirmed, in production, ready, collected Deposit and balance tracking via linked invoices
Customer database with invoices and payment vouchers Wholesale sales-order channel with delivery notes Price groups and bundle tiers for retail vs wholesale pricing
Multi-shop and branch support with shop-scoped data Production stock transfers between branches
Chart of accounts and journal entries Trial balance Income statement and balance sheet Cash flow statement and general ledger
Staff attendance with biometric device integration Shift types and duty rota Leave requests and shift swaps Staff advances Payroll runs with statutory deductions and payslips
Bakery sales and profit reports Reorder-level report Customer and supplier balance/statement reports
Bulk SMS integration for order, payment and promotional alerts Billed separately as a messaging add-on
WhatsApp integration for order and payment alerts Billed separately as a messaging add-on
Self-service customer login and dashboard View and pay invoices online
Role-based permissions and permission categories Per-module enable/disable toggles Full activity and audit logging
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Add package tiers first and save — the Comparison Rows section below only shows a column for packages that already exist, so a brand-new tier's column won't appear there until after you save once.
Package Tiers
Key
(e.g. starter)
Label
Best Suited For
Price (KES)
(ignored if Enterprise)
Highlights
(one per line, shown on the pricing card)
Bakery POS with kitchen order display and receipt printing Recipe-linked products with automatic stock deduction Custom & advance order scheduling with deposits Basic stock and sales reporting
Maintenance / Month
Maintenance / Year
Featured
Enterprise
(no fixed price)
Key
(e.g. starter)
Label
Best Suited For
Price (KES)
(ignored if Enterprise)
Highlights
(one per line, shown on the pricing card)
Everything in Starter, plus full production batch tracking with expiry control Wholesale price groups and procurement from suppliers Full double-entry accounting SMS, WhatsApp & customer self-service portal
Maintenance / Month
Maintenance / Year
Featured
Enterprise
(no fixed price)
Key
(e.g. starter)
Label
Best Suited For
Price (KES)
(ignored if Enterprise)
Highlights
(one per line, shown on the pricing card)
Everything in Business, plus multi-branch with production transfers HR & payroll with biometric attendance-ready staff management Role-based permissions with full audit logging Priority support for larger bakery operations
Maintenance / Month
Maintenance / Year
Featured
Enterprise
(no fixed price)
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Linked Add-ons
— priced once in the
Add-on Catalog
; override the price here only if this solution charges differently.
Add-on
Category
Price for this Solution
Basic M-Pesa Integration
M-Pesa Integration
Standard M-Pesa Integration
M-Pesa Integration
Advanced M-Pesa Integration
M-Pesa Integration
Bulk SMS Integration
Bulk SMS Integration
KRA eTIMS Integration
Accounting & Tax Compliance
Additional Branch Activation
—
Initial Data Import & Catalogue Setup
—
Biometric Attendance Integration
HR & Staff Management
HR & Payroll
HR & Staff Management
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Basic M-Pesa Integration
KSh 10,000.00
Full Accounting Module
KSh 45,000.00
HR & Payroll
KSh 50,000.00
ICU / Critical Care Module
KSh 150,000.00
Logo & Brand Identity Design
KSh 15,000.00
Safaricom Sender ID Registration
KSh 8,500.00
WhatsApp Integration
KSh 12,000.00
Airtel Sender ID Registration
KSh 8,500.00
Bulk SMS Integration
KSh 10,000.00
HDU (High Dependency Unit) Module
KSh 100,000.00
HR & Biometric Attendance
KSh 45,000.00
KRA eTIMS Integration
KSh 25,000.00
Professional Email Setup (Google Workspace)
KSh 8,000.00
Standard M-Pesa Integration
KSh 15,000.00
Advanced M-Pesa Integration
KSh 25,000.00
Duty Rota & Shift Scheduling
KSh 15,000.00
Professional Copywriting & Content
KSh 12,000.00
Telkom Sender ID Registration
KSh 8,500.00
Theatre / Operating Room Module
KSh 120,000.00
Biometric Staff Attendance Integration
KSh 20,000.00
Maternity & Labour Ward Module
KSh 100,000.00
Biometric Attendance
KSh 25,000.00
Blood Bank / Transfusion Module
KSh 70,000.00
Additional Branch Activation
KSh 35,000.00
Dialysis Unit Module
KSh 90,000.00
Initial Data Import & Catalogue Setup
KSh 5,000.00
Mortuary Management Module
KSh 40,000.00
All add-ons already linked.
Package Comparison Table
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Included
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Included
Professional
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Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
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