View Solution: PRIX LIQUOR DISTRIBUTION & WHOLESALE POS SYSTEM

PRIX LIQUOR DISTRIBUTION & WHOLESALE POS SYSTEM

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Tagline / Subtitle

A liquor wholesale and distribution management platform with case-and-piece selling, tiered bulk pricing, batch/expiry stock control, GPS-tracked field sales, and a full credit-controlled order-to-cash workflow backed by double-entry accounting.

Detailed Description

The Prix Liquor Distribution & Wholesale POS System is a point-of-sale and business management platform built for liquor wholesalers and distributors. It handles end-to-end order processing, stock tracking, supplier management, field sales, and business reporting within a single system. Every product is set up with multiple selling units — Bottle, Carton, Crate — each carrying its own barcode and price, so a customer can be sold a single bottle or a full case from the same catalog entry without separate SKUs. Bulk-quantity price breaks kick in automatically once an order crosses a set threshold, on top of separate Retail and Wholesale price groups and a per-customer discount, so pricing always matches who's buying and how much. Stock is tracked in batches with manufacture and expiry dates, so older stock can be identified and moved before it expires. A built-in CRM layer tracks leads through to converted customers, logs GPS-tagged field sales visits with items of interest and follow-up dates, and records product samples given out on the road — all before a sale ever happens. Orders move through a controlled approval-to-delivery cycle with customer credit limits and terms, M-Pesa payments (STK push, C2B, and Daraja reconciliation), SMS/WhatsApp notifications, a customer self-service portal, and full double-entry accounting — run entirely from one system.

Solution Modules & Specifications

Case & Piece Selling

Every item can be configured with multiple selling units — Bottle, Carton, Crate — each independently barcoded A conversion factor links each unit back to the base piece, so stock stays accurate no matter which unit is sold Cashiers can ring up a single bottle or a full case from the same product without separate item codes

Bulk & Tiered Pricing

Quantity price breaks are set per selling unit — e.g. a lower per-piece price once an order reaches a case quantity Tiered pricing overrides the customer's price group automatically once the qualifying quantity is reached Works alongside separate Retail and Wholesale price groups and a per-customer default discount percentage

Batch & Expiry Tracking

Every stock receipt is logged as a batch with its own manufacture date, expiry date, and cost price Batches carry a status (active, expired, consumed, quarantined) so ageing or bad stock can be pulled from sale Full batch-to-sale traceability back to the originating goods received note

Field Sales & GPS Visit Tracking

Sales reps log customer visits with GPS coordinates, notes, items of interest, and a follow-up date Managers see every rep's visit history; reps see only their own Built-in lead pipeline — capture a prospect as a lead, then convert it to a full customer with one click

Product Sampling

Samples given to leads or customers in the field are recorded against a visit, with item, quantity, and cost Sequentially numbered sample notes for accountability Dedicated customer sample reports and per-customer sample statements

Wholesale Credit Control

Per-customer credit limit, credit days, and an allow-credit flag gate whether a customer can buy on account Every credit customer gets its own accounts-receivable ledger account, created automatically Running credit balance tracked per customer, with full statements and an ageing balances report

Sales Order Approvals

Every order needs manager sign-off before it's dispatched Approve or reject with a reason, with automatic SMS/WhatsApp alerts to the customer Keeps every dispatch accountable to a named approver

Delivery Dispatch Tracking

Every delivery gets a dispatch note assigned to a named driver or rider Live status at a glance — pending, in transit, delivered, or failed Full traceability back to the original order and dispatching store

Multi-Branch, Multi-Store Operations

Shops (branches) each have their own stores/depots, users, customers, and till number A store can be flagged as a procurement warehouse separate from retail-facing shop stores Stock requests move goods between stores, fully logged as stock movements

Price List Generation & Sharing

One-click PDF price lists in Retail, Wholesale, or combined view, generated straight from the live catalog Shareable via a short signed link sent by SMS or WhatsApp, so a customer opens it straight from a text A public price list page needs no login, so it can be shared freely with prospects

Reorder Level Alerts

Reorder thresholds are set per item, per store, in whichever unit makes sense (e.g. reorder at 5 crates) Converted automatically to base-unit stock for comparison against real batch quantities Dedicated reorder-level report flags what needs restocking, store by store

Procurement & Goods Received

Purchase orders and RFQs raised per supplier, with supplier KRA PIN, VAT number, and licence number on file Goods received notes post stock-in and a supplier payable journal entry automatically Payment vouchers settle one or many supplier balances in a single payment

M-Pesa Payments

STK push from the till, the customer portal, or a cashier-initiated request C2B validation and confirmation, Daraja transaction status queries, and Pull API support Manual M-Pesa code entry is verified against the real ledger/Daraja transaction, never trusted blindly

Customer Self-Service Portal

Separate customer login, entirely distinct from the staff admin panel Dashboard shows open orders, orders awaiting approval, outstanding balance, and recent invoices Customers pay outstanding invoices themselves via M-Pesa STK push or a manual code, with live status polling

SMS & WhatsApp Notifications

Automatic notifications when an order is submitted, approved, or dispatched Purchase order and goods-received alerts sent to a fixed list of admin contacts WhatsApp uses Meta's official Cloud API with pre-approved templates; SMS and WhatsApp fire from the same call

Full Double-Entry Accounting

Chart of accounts, journal entries, trial balance, income statement, balance sheet, general ledger, and cash flow Every sale, payment, purchase, expense, and waste write-off posts its own journal entry automatically Per-customer and per-supplier accounts receivable/payable sub-ledgers

Waste & Breakage Tracking

Breakages and write-offs logged by category, reviewed before they hit the books Approved waste updates stock and the ledger automatically Can be reversed if raised in error, with a full audit trail

Sale Reversal Controls

Cashiers can request a reversal, but can't approve their own A separate authorized user signs off, keeping duties separated Approved reversals automatically restore stock and reverse the ledger entry

Stock Takes & Opening Balances

Physical stock counts reconciled against system quantities, with variances flagged for review Opening stock entries let a new store or item start with an accurate opening balance Every adjustment is logged as a traceable stock movement

Reporting Suite

Sales & profit, reorder level, supplier and customer balances, and customer purchase reports Customer statements, sample statements, and invoice reconciliation reports Exportable sales & profit report for offline analysis

SEO & Marketing Metadata

Meta Title	PRIX LIQUOR DISTRIBUTION & WHOLESALE POS SYSTEM
Meta Keywords	None configured
Meta Description	None configured

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PRIX LIQUOR DISTRIBUTION & WHOLESALE POS SYSTEM

System Attributes

Categories	Retail & Wholesale (POS)
Featured on Home	Yes
Display Order Sequence	0
Date Record Created	13 Sep 2026, 05:19 PM
Last Modified Timestamp	14 Sep 2026, 02:41 PM

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Solution Details