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Main System Description
Prix POS is a retail and wholesale point-of-sale system that manages sales, inventory, customers, pricing, and financial operations in one platform. It is built for fast-paced retail environments and supports both single and multi-branch businesses. The system handles retail and wholesale transactions with fast checkout, barcode scanning, and flexible pricing rules for different customer types. It connects sales, inventory, customers, and finance in real time. Stock updates automatically, products are managed with structured pricing, customer activity supports loyalty and credit sales, and reporting provides visibility into performance and profitability. Built-in tools such as promotions, discounts, audit logs, and mobile POS support improve daily operations and transaction efficiency. Core Modules Sales & Checkout – Fast POS transactions with barcode support and dynamic pricing Inventory & Procurement – Stock tracking, supplier management, and restocking control Product & Pricing – Product setup with retail, wholesale, and customer-specific pricing Customer Management – Customer profiles, loyalty tracking, and credit sales Financial Reporting – Sales, expenses, and profit analysis Operational Tools – Discounts, promotions, audit logs, and mobile access. Ideal Industries Supermarkets & Mini-marts Retail Stores & Boutiques Electronics & Appliance Shops Wholesale & Cash-and-Carry Businesses Fashion, Clothing & Shoe Stores Cosmetics & Beauty Shops Baby & Mothercare Stores Hardware & Building Materials Pharmacies (non-clinical POS) Mobile Phone & Accessories Shops Agrovet & Input Suppliers Stationery & Office Supply Shops Multi-branch Retail Chains
Solution Modules / Specifications
Fast product selection and checkout Pricing and discount application at point of sale Receipt generation
Real-time stock level tracking Automatic inventory updates after each sale or purchase Product quantity management
Quantity price breaks set per selling unit, so unit price drops automatically once an order crosses a threshold Separate Retail and Wholesale price groups, plus a per-customer default discount percentage Tiered pricing overrides the customer's price group whenever the qualifying quantity is reached
Product creation and categorization SKU and barcode assignment Product variation tracking
Fast product lookup via barcode scanning Improved checkout speed and accuracy
Customer profiles and purchase history Credit status tracking Loyalty tracking
Per-customer credit limit, credit days, and an allow-credit toggle gate who can buy on account Every credit customer gets its own accounts-receivable ledger account, created automatically Running credit balance, ageing balances report, and full statement per customer
Discount and bulk pricing management Promotional and special offer configuration
Business expense recording (rent, salaries, utilities) Operational cost tracking for profitability analysis
Supplier detail records Purchase order management Stock replenishment workflows
Stock purchase handling Supplier invoice tracking Inventory restocking processes
Sales performance reports Revenue tracking Profitability analysis comparing revenue, expenses, and cost of goods sold
Reorder thresholds set per item, per store, in whichever unit makes sense for the business Automatically converted to base-unit stock for comparison against real quantities on hand Dedicated reorder-level report flags what needs restocking, store by store
System activity tracking including sales, edits, and stock movements Accountability records per user
Sales and inventory management on mobile devices Flexible on-the-go business operations
Each branch (shop) manages its own stores/depots, users, customers, and till A store can be flagged as a procurement warehouse separate from retail-facing outlets Stock requests move goods between stores, fully logged as stock movements
Every order needs manager sign-off before it's dispatched Approve or reject with a reason, with automatic SMS/WhatsApp alerts to the customer Keeps every dispatch accountable to a named approver
Every delivery gets a dispatch note assigned to a named driver or rider Live status at a glance — pending, in transit, delivered, or failed Full traceability back to the original order and dispatching store
Reps log customer visits with GPS coordinates, notes, and a follow-up date Managers see every rep's visit history; reps see only their own Built-in lead pipeline — capture a prospect, then convert it to a customer in one click
One-click PDF price lists (retail, wholesale, or combined) generated from the live catalog Shareable via a short signed link sent by SMS or WhatsApp A public, no-login price list page for sharing with prospects
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Add package tiers first and save — the Comparison Rows section below only shows a column for packages that already exist, so a brand-new tier's column won't appear there until after you save once.
Package Tiers
Key
(e.g. starter)
Label
Best Suited For
Price (KES)
(ignored if Enterprise)
Highlights
(one per line, shown on the pricing card)
Full POS with barcode scanning and product management Real-time inventory and reorder-level alerts Retail sales, discounts, and basic customer records Mobile POS for on-the-go selling
Maintenance / Month
Maintenance / Year
Featured
Enterprise
(no fixed price)
Key
(e.g. starter)
Label
Best Suited For
Price (KES)
(ignored if Enterprise)
Highlights
(one per line, shown on the pricing card)
Everything in Starter, plus retail & wholesale price tiers Full credit sales with per-customer AR ledger Supplier, procurement and expense tracking Price list PDF generation and audit logs
Maintenance / Month
Maintenance / Year
Featured
Enterprise
(no fixed price)
Key
(e.g. starter)
Label
Best Suited For
Price (KES)
(ignored if Enterprise)
Highlights
(one per line, shown on the pricing card)
Everything in Business, plus multi-branch, multi-depot operations Sales order approval workflow before dispatch Delivery dispatch tracking with driver assignment Field sales rep visit tracking with GPS and lead pipeline
Maintenance / Month
Maintenance / Year
Featured
Enterprise
(no fixed price)
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Linked Add-ons
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Add-on Catalog
; override the price here only if this solution charges differently.
Add-on
Category
Price for this Solution
Basic M-Pesa Integration
M-Pesa Integration
Standard M-Pesa Integration
M-Pesa Integration
Advanced M-Pesa Integration
M-Pesa Integration
Bulk SMS Integration
Bulk SMS Integration
KRA eTIMS Integration
Accounting & Tax Compliance
Additional Branch Activation
—
Initial Data Import & Catalogue Setup
—
HR & Payroll
HR & Staff Management
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Link a Catalog Add-on
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Basic M-Pesa Integration
KSh 10,000.00
Full Accounting Module
KSh 45,000.00
HR & Payroll
KSh 50,000.00
ICU / Critical Care Module
KSh 150,000.00
Logo & Brand Identity Design
KSh 15,000.00
Safaricom Sender ID Registration
KSh 8,500.00
WhatsApp Integration
KSh 12,000.00
Airtel Sender ID Registration
KSh 8,500.00
Bulk SMS Integration
KSh 10,000.00
HDU (High Dependency Unit) Module
KSh 100,000.00
HR & Biometric Attendance
KSh 45,000.00
KRA eTIMS Integration
KSh 25,000.00
Professional Email Setup (Google Workspace)
KSh 8,000.00
Standard M-Pesa Integration
KSh 15,000.00
Advanced M-Pesa Integration
KSh 25,000.00
Duty Rota & Shift Scheduling
KSh 15,000.00
Professional Copywriting & Content
KSh 12,000.00
Telkom Sender ID Registration
KSh 8,500.00
Theatre / Operating Room Module
KSh 120,000.00
Biometric Staff Attendance Integration
KSh 20,000.00
Maternity & Labour Ward Module
KSh 100,000.00
Biometric Attendance
KSh 25,000.00
Blood Bank / Transfusion Module
KSh 70,000.00
Additional Branch Activation
KSh 35,000.00
Dialysis Unit Module
KSh 90,000.00
Initial Data Import & Catalogue Setup
KSh 5,000.00
Mortuary Management Module
KSh 40,000.00
All add-ons already linked.
Package Comparison Table
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Included
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Professional
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Starter
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
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Included
Professional
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Starter
Included
Business
Included
Professional
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Starter
Included
Business
Included
Professional
Included
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Starter
Included
Business
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Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
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Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
Feature Label
Starter
Included
Business
Included
Professional
Included
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