Enterprise Engine
PRIX AGROVET POS SYSTEM
System Module Registry: prix-agrovet-pos-system
Functional Specifications & Capability Scope
The Prix Agrovet POS System is a retail and inventory management platform built for agrovet and farm supply shops — feeds, fertilizer, veterinary drugs, seeds, and farm tools. It handles end-to-end sales processing, stock tracking, supplier management, and business reporting within a single system.
The till is built around how agrovet stock is actually sold: feeds and fertilizer can be rung up by weight or by amount with the other filling in automatically, bagged stock converts cleanly between bags and kilograms, and regulated stock like veterinary drugs and agrochemicals is tracked by batch and expiry with automatic first-expiry-first-out deduction. Registered stockists and walk-in farmers are priced differently on the same product, automatically.
Beyond the till, it includes procurement and supplier management, full double-entry accounting, and HR & payroll — run entirely from one system.
Primary System Solution
System Configurations
Deployment Set:
General System
Sorting Sequence Matrix:
Index #0
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Integrated Modules & Subsystems
Comprehensive system components architecture and operational breakdown matrix.
POS & Sales Management
- Desktop till plus a mobile handheld screen for serving farmers on the shop floor
- Product search by name or barcode, with live per-shop stock on every product card
- Hold and recall a sale to serve another customer in between
- Split payments across cash, M-Pesa, and card in any combination
Flexible Weight & Amount Pricing
- For feeds and fertilizer sold loose: type either the weight or the amount and the other fills in automatically at the per-kilogram price
- A farmer can ask for "KES 300 of dairy meal" and get an exact scoop without the cashier doing the maths
- Supports weight-sold and unit-sold products side by side on the same till
Bag ↔ Kilogram Conversion
- Stock is received and tracked in bags (50kg, 70kg) but can be sold by the bag or broken down and sold by the kilogram
- Conversion factors are set once per product — stock levels stay accurate in both units automatically
Batch & Expiry Tracking for Regulated Stock
- Veterinary drugs, vaccines, and agrochemicals are tracked by batch and expiry date, separately from ordinary piece-sale stock like seed packets and tools
- Automatic FEFO deduction — oldest-expiring batch sold first on every sale
- Expiry visibility supports the record-keeping regulated agrovet stock requires
Tiered Stockist & Retail Pricing
- Two pricing tiers on the same product: walk-in farmer retail price and registered stockist/distributor wholesale price
- The right price applies automatically based on which customer is on the sale
Inventory & Stock Management
- Real-time stock levels per shop
- Stock takes, stock valuation, and low-stock alerts
- Reorder-level reporting per category — built for planning ahead on seasonal feed and fertilizer demand
Procurement & Supplier Management
- Purchase orders and goods-received notes against registered suppliers
- Received stock posts straight into inventory and the accounts payable ledger
M-Pesa Integration
- STK push at the till, plus C2B till/paybill payments reconciled automatically
- Manual code entry and Pull Till recovery for payments made outside the till
Finance & Accounting
- Full double-entry accounting under the hood — every sale, purchase, and payment posts to the ledger automatically
- Expense tracking and payment vouchers for cash out of the business
HR & Payroll
- Staff records, attendance, duty rotas, and leave requests
- Payroll runs with payslips, plus staff advance tracking
Write-Offs for Expired & Damaged Stock
Expired chemicals, spoiled feed, and damaged stock are recorded as write-offs against the batch they came from, keeping stock valuation accurate